Freely FormsTemplates / Work order form
Work order form
For facilities teams, maintenance supervisors and small trade businesses turning requests into assigned jobs. The person dispatching fills it in; the sheet becomes the running log you filter by technician, priority or due date. (Reporting a problem? Use the maintenance request form.)
Copies the form into your account after you sign in with Google. You can change anything before publishing.
Work order form· preview, nothing is sent
Columns in your Google Sheet
Each response becomes one row with these columns.
| _submission_id | _submitted_at | _form_version | Original request reference | Requested by | Location or asset | Trade | Work to be done | Priority | Assigned to | Due by | Estimated hours | Parts and materials needed |
|---|
What this form asks, and why
- Original request reference Links the job back to the request it came from.
- Requested by Who to tell when the job is done.
- Location or assetrequired A room number or asset tag, so the technician doesn't have to ask.
- Traderequired Lets you batch jobs by trade.
- Work to be donerequired What 'done' means for this job, written before work starts.
- Priorityrequired Each priority states its response time, so 'high' means the same to everyone.
- Assigned torequired A list instead of free text, so one person isn't spelled three ways. Replace the options with your team.
- Due byrequired Sort ascending for the earliest due first; filter out finished jobs to see what's overdue.
- Estimated hours A number you can total per technician to see who is overloaded.
- Parts and materials needed Ordered before the visit, not discovered during it.
Fields people often add
- Estimated cost
- Downtime allowed (yes/no)
- Safety notes or permits needed
Common mistakes
- Expecting the form to track progress: it creates the job. Add 'Status' and 'Completed on' columns in the sheet; columns you add are kept when the form changes.
- Waiting for sequential numbers: each row gets a unique _submission_id, not WO-0001. If you need running numbers, add your own column.
- Free-text assignees: 'Sam', 'sam' and 'Sam K' become three people when you filter.
- Adding up costs inside the form: it can't. Record hours and parts here, and price them on a separate tab.
Share it or put it on your site
Publish to get a link on freelyforms.link, or embed it on your website. Responses go to your Google Sheet.
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